Document store
Upload and manage your professional documents securely.
Note
Document categories
Keep your key professional documents in one accessible place, organised across six categories:
- DBS certificate: your enhanced disclosure and barring service check, required by most organisations before you start work. Upload the certificate itself or a DBS Update Service confirmation.
- Medical indemnity: your professional indemnity insurance certificate from MDU, MPS, MDDUS, or another provider. Organisations often ask to see proof of cover before confirming bookings.
- Registration certificate: your current registration certificate from your regulatory body (e.g. GMC, GPhC, HCPC, NMC, GDC). This confirms your licence to practise and register status.
- Training certificates: mandatory training records, CPD certificates, extended role qualifications (e.g. minor surgery, family planning), safeguarding training, and Basic Life Support certification.
- Right to work: passport, visa, biometric residence permit, or settled/pre-settled status share code documentation. Required for employment eligibility checks.
- Other: anything else you need quick access to, such as references, contracts, or insurance schedules.
Uploading documents
Go to Documents in the dashboard sidebar and click "Upload document". For each upload you will:
- Select a category from the six options above
- Enter a descriptive title (e.g. "DBS Certificate 2025")
- Choose the file from your device
- Optionally set an expiry date for automatic tracking
Accepted file formats: JPEG, PNG, WebP, and PDF.
Maximum file size: 10 MB per document.
Tip
Expiry tracking
If you set an expiry date when uploading, the document displays a colour-coded badge so you can see its status at a glance:
- Green: valid, more than 30 days until expiry
- Amber: expiring within 30 days
- Red: expired
Sessional sends you an automated email notification 30 days before a document expires, giving you time to renew and upload a replacement. You can manage notification preferences in your account settings.
Search and filtering
As your document library grows, use the built-in tools to find what you need quickly:
- Search: type a keyword to filter documents by title
- Category filter: select a category to show only documents of that type
Documents are listed with their title, category, upload date, and expiry status, so you can scan the full list at a glance.
Security and storage
Your documents are handled with care:
- Encrypted in transit: all uploads and downloads use HTTPS/TLS
- Secure storage: files are stored in Cloudflare R2 with no public URLs
- Authenticated access only: each file is only accessible through your authenticated session
- You control everything: only you can view, download, or delete your documents
There are no shared links or organisation-facing document views. If an organisation asks for a document, you download it and send it to them directly.
Tier access
The document store is available on the Basic plan and above.