Free tool

Locum invoice template

Generate a professional PDF invoice in seconds. No account needed. Works for GPs, pharmacists, nurses, and all locum healthcare professionals.

Invoice essentials

Organisation you are billing

Search NHS organisations, CQC-registered providers, or any UK address.

Can't find it? (festival pop-ups, new clinics).

DescriptionAmount
Total£0.00

Optional so we can email you a copy, and it appears on the invoice.

Invoice details
Add bank details

These details appear on the PDF so the organisation can pay you. Nothing is stored by Sessional unless you create an account.

Add your address and registration
Add notes or more lines

Optional detail for the first line

Session date and hours are optional. Add them and each line becomes a real session in your account if you sign up.

Tip: B2B invoices in the UK carry a statutory right to interest and fixed compensation under the Late Payment of Commercial Debts (Interest) Act 1998 if paid late.

Make it HMRC-ready

  • Your nameAdd your name in Invoice essentials.
  • Organisation nameAdd the organisation you are billing in Invoice essentials.
  • Priced line itemAdd at least one description with an amount above £0.
  • Your trading addressOpen Add your address and registration to add your invoice address.
  • Organisation addressOpen Add your address and registration to add the organisation address.
  • Bank details for paymentOpen Add bank details so the organisation can pay without asking separately.
  • Professional registration numberOpen Add your address and registration to add GMC, NMC, GPhC, HCPC, GDC, or GOC details.
Preview / HMRC checklist£0.00

Make it HMRC-ready

  • Your nameAdd your name in Invoice essentials.
  • Organisation nameAdd the organisation you are billing in Invoice essentials.
  • Priced line itemAdd at least one description with an amount above £0.
  • Your trading addressOpen Add your address and registration to add your invoice address.
  • Organisation addressOpen Add your address and registration to add the organisation address.
  • Bank details for paymentOpen Add bank details so the organisation can pay without asking separately.
  • Professional registration numberOpen Add your address and registration to add GMC, NMC, GPhC, HCPC, GDC, or GOC details.

Your name

INVOICE

Invoice number

Date

--/--/----

Due

--/--/----

Terms

28 days

Bill to

Organisation name

Description

Amount

Line item description

£0.00

Total

£0.00

Generated with Sessional (sessional.co.uk)

Start free trial

Start free sets up your account with this invoice already imported, then Sessional sends it, chases payment and tracks who has paid. 30 days of Plus, no card needed.

Want to automate this?

Send the invoice, then let it chase itself.

Turn delivered shifts into invoices, send them as signed PDFs, and track the money without becoming the chaser.

Start freeSee all features

Frequently asked questions

What should a locum invoice include?

A locum invoice should include your full name, registration number (GMC, GPhC, NMC, HCPC, etc.), address, the organisation you are invoicing, a unique invoice number, the invoice date, a description of each session or shift with the date and rate, the total amount, your bank details for payment, and your payment terms.

Do I need a unique invoice number?

Yes. HMRC requires self-employed individuals to issue sequentially numbered invoices. This tool auto-generates a unique number in the format SES-YYYYMMDD-XXXX, but you can edit it to match your own numbering system.

What payment terms should I use?

Most locum healthcare professionals use 14 or 28-day payment terms. NHS organisations typically pay within 30 days. You can specify your preferred terms on the invoice. 14 days is common for agency work, while 28-30 days is standard for direct bookings.

Should I include my registration number on invoices?

Yes. Including your professional registration number (GMC, GPhC, NMC, HCPC, GDC, or GOC) on invoices is a good professional habit. It helps organisations verify your identity and is often required for their records and audit trail.

Do I need to charge VAT as a locum?

Clinical work supplied by a registered health professional (GMC, NMC, HCPC, GPhC, GDC, GOC) whose principal purpose is to protect, maintain, or restore the patient’s health is VAT-exempt under VAT Notice 701/57. Exempt income does not count toward the £90,000 VAT registration threshold (unchanged for 2025/26 and 2026/27). What is generally standard-rated and DOES count: medico-legal reports, expert-witness work, pre-employment medicals, cosmetic procedures, and the supply of goods (spectacles by optometrists, OTC retail by pharmacists, dental cosmetic products). Pharmacy prescription dispensing is zero-rated, not exempt, but still does not consume the threshold. Optometrists, pharmacists, and dentists with cosmetic income routinely have mixed supplies and should treat the threshold as relevant. Speak to an accountant if your work mix is uncertain.

Can I use this for limited company invoices?

Yes. If you operate through a limited company, enter your company name and details in the "Your name" and address fields. You may want to include your company registration number and VAT number (if applicable) in the notes field.